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AI receptionist for HVAC companies Every call answered. Every job booked.

Arclyn AI answers in one ring, day or night, books the job on the call and shows it on your dashboard. Try it free for 7 days.

Start your free pilot Hear it answer

The shop closes at five. The phone keeps ringing.

Every missed call is a job for the shop down the road.

$45,600

in booked revenue a mid-size HVAC shop loses each year to calls nobody picked up.

27%

of calls to HVAC companies go unanswered during business hours.

85%

of callers who hit voicemail hang up and call the next company instead.

73%

called back within 5 minutes

4%

called back the next day

Booking rate by how fast a caller hears back. Speed is the whole game.

Based on published call-response and ringless-voicemail conversion studies for home service businesses, 2019 to 2024.

Here's what happens when your phone rings.

  1. First ring

    The phone rings.

    Arclyn AI answers in one ring, any hour, in your business's name.

  2. On the call

    It books the job.

    It asks what your dispatcher would: service type, urgency, address, preferred time. Then it checks what's open and confirms a time on the spot. No hold music, nothing for you to run.

  3. Before they hang up

    It lands on your dashboard.

    The appointment appears on your calendar and your Arclyn AI dashboard before the caller has even hung up.

Live demo

Hear it answer. Call it yourself.

Play the customer. Tell Arclyn AI what's wrong with your AC and ask for a visit, the same way your callers do.

  • “My AC is blowing warm air.”
  • “Can someone come out tomorrow morning?”
  • “It's an emergency, the heat's out.”

Demo line

Tap the button and talk. Your browser will ask to use your microphone.

A demo line for trying Arclyn AI. Calls end after 5 minutes.

Real screenshots

This is the actual dashboard. Not a mockup.

Every call your AI receptionist answers, turned into a live to-do list, pipeline, jobs board and calendar. Every screen below is a real screenshot, shown with a sample account and demo data.

Dashboard

Know your day in two seconds.

  1. The morning briefing

    Your day on one screen: today's jobs, your numbers and every call's outcome, updated every minute.

  2. A headline that answers first

    It opens with a plain sentence: how many jobs you have today and how many calls need you.

  3. The day line

    A live clock in your time zone, with a dot on the line for every appointment today.

  4. Your numbers at a glance

    Total calls with the trend, a tile for every outcome and your conversion rate, for any period.

  5. Drag-and-drop pipeline

    Every call sorted by outcome. Drag a card to a new stage and it saves straight to your Google Sheet.

  6. It's alive

    A new call rings the logo, plays a soft chime and lands in the pipeline. Emergencies get flagged.

Arclyn AI dashboard: a plain-English headline card with today's schedule, a live clock with the day line, call stat tiles and the drag-and-drop pipeline. Sample data.
The same dashboard right after a new emergency call: the count goes up, the new call lands in the Escalation column and an emergency call alert appears. Sample data.

Leads

Never lose a lead.

  1. Who to call next

    Escalations and callers still owed a call back, in one list. Emergencies always come first.

  2. One tap to act

    Call, text or get directions from any lead, then mark them as called back.

  3. Warm leads

    Callers who asked about a maintenance plan, financing or an offer. A ready-made sales list.

  4. Tune-up due

    Past customers whose last visit was over six months ago. Repeat business, listed for you.

  5. Every call, in full

    Open any call to see and edit every detail, with Call, Text and Directions at the top.

Leads page, Needs you tab: a list of callers with follow-up and call-back tags and Call, Text, Directions and Called back buttons. Sample data.
Leads page, Warm leads tab: callers tagged with maintenance plan, financing or an offer. Sample data.
Leads page, Tune-up due tab: past customers whose last visit was more than six months ago. Sample data.
A call record window with Call, Text and Directions buttons above editable call details. Sample data.

Jobs & crew

From booked to done.

  1. Every booked job, in one place

    Each booked call becomes a job you can follow from scheduled to done, with the next step one tap away.

  2. Your crew at a glance

    A card for every technician: today's jobs, open jobs, and whether they're on a job, next up or free.

  3. Assign in one tap

    Pick a technician right on the job card. If they're already booked at that time, it warns you.

  4. In progress, live

    When a technician taps Start, the office sees it straight away. Complete it the same way.

  5. Ask for a review

    Finished jobs get a one-tap text with your Google review link.

  6. Win back no-shows

    Send a ready-written "we missed you" text, then rebook with the form already filled in.

  7. One login, the right view

    A technician picks their name once with the view switch. From then on, that phone opens on their own jobs.

  8. Your crew's day, on their phone

    Each technician opens on their own jobs: directions, an "On my way" text, Start and Complete.

Jobs page: a plain-English headline, a crew panel with a card for each technician, and upcoming jobs with a technician picker and Remind, Start job and Open buttons. Sample data.
Jobs page, In progress tab: a job a technician has started, with Add note and Complete buttons. Sample data.
Jobs page, Completed tab: finished jobs, each with an Ask for a review button. Sample data.
Jobs page, No-shows tab: missed appointments with We missed you and Rebook buttons. Sample data.
The Jobs page with the view switch open in the top bar: Office for the full dashboard, or a technician's name for their jobs only. Sample data.
A technician's My jobs view: a greeting, the job they're on now with Directions, Call, Complete and Add note, and the rest of their day. Sample data.

Calendar & Insights

Every job booked. Every call counted.

  1. Your calendar, live

    Every job from your own Google Calendar, colour-coded by outcome, including events you added yourself.

  2. Open any day

    Click a day to see its full agenda: time, customer, service and status.

  3. Book a job by hand

    Took a call yourself? Add it once and it lands in your sheet and your calendar together.

  4. How your calls are going

    Calls by service and over time, plus a designed PDF report you can export in one click.

  5. When the phone rings

    A heatmap of calls by day and hour, in your time zone.

  6. After-hours calls

    See how many calls came in while you were closed, all answered by Arclyn AI.

Calendar month view with appointments colour-coded by outcome and one day's agenda opened. Sample data.
Book an appointment window with customer, phone, address, date, time and service fields. Sample data.
Insights page: calls by service category, calls over time, a when-calls-come-in heatmap and the after-hours share. Sample data.

Dashboard

Know your day in two seconds.

Headline card with today's appointments and the calls that need you. Sample data.
A headline that answers first. How many jobs today, and how many calls need you.
Live clock card with the day line and appointment dots. Sample data.
The day line. A live clock with a dot for every appointment today.
Pipeline board with Booked, Rescheduled, Cancelled, Info-only and Escalation columns. Sample data.
Drag-and-drop pipeline. Every call sorted by outcome, saved to your sheet.
A new emergency call in the Escalation column with a toast notification. Sample data.
It's alive. New calls ring, chime and land in the pipeline.

Leads

Never lose a lead.

Leads page with Needs you, Warm leads and Tune-up due tabs. Sample data.
Who to call next. Escalations and owed call-backs, emergencies first.
Leads page, Warm leads tab. Sample data.
Warm leads. Callers who asked about plans, financing or offers.
Call record with Call, Text and Directions buttons. Sample data.
Every call, in full. Call, text or get directions in one tap.

Jobs & crew

From booked to done.

Jobs page headline and crew panel with a card for each technician. Sample data.
Your crew at a glance. Who's on a job, who's next and who's free.
The view switch: Office for the full dashboard, or a technician's name for their jobs only. Sample data.
One login, the right view. A technician picks their name once; that phone then opens on their own jobs.
A technician's My jobs view with the job they're on now. Sample data.
Their day, on their phone. Directions, an On my way text, Start and Complete.
Completed jobs, each with an Ask for a review button. Sample data.
Ask for a review. One tap sends a text with your Google review link.
No-show jobs with We missed you and Rebook buttons. Sample data.
Win back no-shows. A ready-written text, then rebook in one step.

Calendar & Insights

Every job booked. Every call counted.

Calendar with one day's agenda opened. Sample data.
Your calendar, live. Open any day to see its full agenda.
Bar chart of calls by service category. Sample data.
Calls by service. Know what people call about.
Heatmap of when calls come in. Sample data.
When the phone rings. Calls by day and hour, in your time zone.
After hours card showing the share of calls outside business hours. Sample data.
After-hours calls. See the calls that came in while you were closed.

Sample account. Demo data, not a real customer.

Day or night, it's easy on the eyes.

The dashboard has a light and a dark theme, and remembers the one you pick. Drag to compare.

The Arclyn AI dashboard in the light theme. Sample data.

Run it from the truck.

Built for phones, not squeezed onto them. Add it to your home screen and it opens like an app, no app store needed. Your technicians open it on their own jobs, and it comes with every plan, so there's no separate CRM bill to pay.

The dashboard on a phone with today's appointments. Sample data. A new emergency call alert on the phone dashboard. Sample data. The Jobs page on a phone with the crew list. Sample data. The phone menu with the view switch: Office or a technician's own jobs. Sample data. A technician's next job on their phone, with Directions, Call and Complete. Sample data. The Leads page on a phone. Sample data.

Installs like an app

Call, text, directions in one tap

Alerts even when it's closed

See it in action

Watch a real call turn into a booked job.

Two short films. One follows a call from the first ring to the job on the calendar. The other walks through the whole dashboard. Pick a video and how you'd watch it.

2:05

Founding-partner offer: the first 5 HVAC shops only

Five shops get Arclyn AI on terms we won't offer again.

We're new, so we carry the risk. The first five HVAC shops to join get all four of these. Once those five spots are taken, this offer closes for good.

Founding offer 1 of 4

Run it free for 7 days on your real phone line.

We set Arclyn AI up on your actual number and it answers your real customers for a full week. You watch the jobs land on your calendar, then decide. The first invoice only comes after you say yes.

$0 until you say yes.

Founding offer 2 of 4

3 booked jobs in your first month, or that month is free.

If Arclyn AI doesn't book at least 3 real jobs in your first 30 paid days, you pay nothing for that first month.

Founding offer 3 of 4

$0 setup

We set everything up, free.

Your call flow, calendar connection and test calls, done for you. That's up to $997 you don't pay.

Founding offer 4 of 4

24 months

Your founding price, locked for two years.

Founding partners pay $227, $497 or $1,197 a month instead of the list price, and that price can't go up for 24 months from your go-live date.

And you talk to the person who built it.

Setup, changes and problems go straight to the founder, not a ticket queue. Your calls and jobs stay in your own Google Sheet, so you can cancel any time and keep everything.

Claim a founding spot

Founding terms are for the first 5 HVAC shops only. The free-month guarantee covers your first month.

Simple plans. You pay nothing until it's working.

Every plan answers every call 24/7 in your business name, books jobs into your calendar and includes the live dashboard and phone app.

Solo

Owner-operators, 1-2 trucks

$297/month

+ $297 one-time setup

Founding partner$227/month, setup free

125 answered calls a monthExtra calls $1.50 each

  • 24/7 AI receptionist that answers in your business name
  • Books the job on the call, straight to your Google Calendar
  • Missed-call text-back
  • Live dashboard, calendar and insights
  • Phone app with live alerts, no app store
  • Your data stays in your own Google Sheet
  • Done-for-you setup and a direct line to the founder
Start your free pilot

Most shops pick this

Crew

Shops running 3-8 trucks

$697/month

+ $497 one-time setup

Founding partner$497/month, setup free

300 answered calls a monthExtra calls $1.50 each

  • Everything in Solo, plus:
  • Emergency calls routed to your on-call tech, day or night
  • Jobs board: assign techs from the job card and see jobs live
  • "My jobs" app for up to 8 technicians
  • Leads lists: Needs you, Warm leads, Tune-up due
  • No-show win-back texts and one-tap review requests
Start your free pilot

Fleet

9-20 trucks or 2-3 locations

$1,497/month

+ $997 one-time setup

Founding partner$1,197/month, setup free

700 answered calls a monthExtra calls $1.50 each

  • Everything in Crew, plus:
  • "My jobs" app for up to 20 technicians
  • Up to 3 locations or business lines
  • Dashboard in your company's name and branding
  • A monthly results review with the founder
Start your free pilot

Straight answers.

About the receptionist, the founding offer and pricing, answered plainly.

Still wondering about something?

Ask our assistant, message us on WhatsApp or email hello@arclynai.com. The founder replies personally.

An AI receptionist answers your business phone in a natural voice, 24 hours a day. Arclyn AI goes further than taking a message: it asks the questions a dispatcher would, books the job into your Google Calendar while the caller is on the line, and logs every call on your dashboard.

The first 5 HVAC shops get a free 7-day pilot on their real phone line, free setup, a founding price locked for 24 months, and a first-month guarantee: if Arclyn AI doesn't book at least 3 real jobs in your first 30 paid days, that first month is free. When the five spots are taken, the offer closes.

No. It writes into the Google Sheet and Calendar you already use, or ones we set up for you. Keep whatever you run jobs on today, or use the dashboard's built-in Jobs board to assign technicians and track each job.

You can run both side by side during your 7-day pilot, or turn the old one off on day one.

Yes. It answers at any hour, and on the Crew and Fleet plans, no-heat and no-AC emergencies are routed straight to your on-call tech, day or night.

Any call Arclyn AI picks up. Calls under 20 seconds, like hang-ups, spam and wrong numbers, don't count toward your plan.

We never stop answering. Extra calls are $1.50 each, and we warn you at 80% and 100% of your calls. On a yearly plan your calls are counted across the whole year, so the summer rush evens out.

Yearly costs 10 months' price for 12 months and setup is free. It can start after your first paid month. Monthly plans are month to month and you can cancel any time. Founding prices are billed monthly.

No. Every call and appointment is written to a Google Sheet and Calendar under your own account. Cancel any time and keep everything.

Open the call from the dashboard and edit or cancel it in a few seconds.

Most shops are live within a week. That covers call flow setup, connecting your calendar, and testing with real calls before it reaches your actual customers.

Your phone will ring today. Arclyn AI will answer it.

Five founding spots. A free 7-day pilot on your real line. And if it doesn't book 3 jobs in your first month, that month is on us.

Start your free pilot

No invoice until you say yes.

Rather talk it through first?

Send a note about your shop. The founder reads every message and replies personally, whether it's about setup, pricing or how Arclyn AI would fit the way you work.

Start your free pilot

Start your free pilot

Tell us about your shop. The founder will reach out personally to set up your free 7-day pilot. No invoice until you say yes.